X Mandated
Policy X Other Reasons
TRAVEL/REIMBURSEMENT
Travel and Related
Expenses
Travel reimbursement
will be paid only upon compliance with the board’s policy provisions and
approval requirements. Certified employees shall only be reimbursed for
work-related travel that is directly related to and within the scope of the employee’s
current work responsibilities. Employees
shall only be reimbursed for travel that:
A.
promotes the
delivery of instruction or furthers the efficient operation of the school
district,
B.
is fiscally
prudent, and
Employees shall adhere
to the following specifications to be considered for reimbursement:
A.
Reimbursement
may not exceed State travel reimbursement guidelines as established by the
Department of Treasury in NJOMB circular letter 06-02 (found at http://www.state.nj.us/infobank/circular/cir0602b.htm),
including but not limited to the types of travel, methods of transportation,
mileage allowance, meal allowance, overnight travel and supporting
documentation.
B.
Reimbursement
must also be in compliance with OMB Circular A-87 (found at http://www.whitehouse.gov/omb/circulars/a087/a87_2004.html). No reimbursement will be issued without
submission of written documentation such as receipts, checks and vouchers
detailing the amount of each expenditure.
Such documentation must be submitted within a timeframe to be
established by the board.
C.
Shall
provide, when requested by the board of education, a brief report that
includes, as appropriate, but may not be limited to, a description of the
primary purpose for the travel, and a summary of the goals and key issues that
were addressed. This report will be
submitted to an appropriate party designated by the board.
No district employee shall be reimbursed for
travel and related expenses without prior approval of the chief school
administrator.
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Code 4133
TRAVEL/REIMBURSEMENTS
(continued)
The board shall:
A. Allot in its annual budget a maximum travel
expenditure amount and annually review its policy to assure that it properly
reflects the amount budgeted.
B.
Adopt a
public resolution authorizing each reimbursement
The board shall exclude
from these requirements reimbursement for:
A.
travel
caused by or subject to contractual provisions, other statutory requirements or
federal regulatory requirements; and
B.
travel that
will otherwise not comply with the requirements in state regulation governing
this policy, but that is deemed necessary or unavoidable; documented with full
detail; and approved by board resolution.
In order to demonstrate
compliance with this policy, documentation of all reimbursed travel expenses
shall be maintained on file. This record
may include receipts, checks and vouchers submitted in connection with any
reimbursement.
The chief school
administrator shall develop regulations to implement this policy.
Date:
October 24, 2005 First
December 12, 2005 Second
Legal
References: N.J.S.A. 18A:2‑1 Power
to effectuate action
N.J.S.A. 18A:4-23
Supervision of schools; enforcement of rules
and 24 Determining
efficiency of schools; report to state board
N.J.S.A. 18A:11‑1 General
mandatory powers and duties
N.J.S.A. 18A:12‑4 Compensation of members
N.J.S.A. 18A:12‑24 School Ethics Act
and 24.1 Code of Ethics
N.J.S.A. 18A:54‑20 Powers of board (county vocational schools)
N.J.A.C. 6A:23B-1.1 et. seq.
Travel and Related Expense
Reimbursement (Non-Abbott Districts)
P.L..
2005, c.132 Appropriations
Act
See also: In
the Matter of Anthony Esgro, Luis Perez,
Clifford Meeks and Frank
Speziali,
Glassboro Board of Education, CO7-97, March 30, 1998
Key
Words
Reimbursement
of Board Members, Board Member Reimbursement, Board Member Expenses, Employee
Reimbursement, Employee Expenses
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