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MINUTES
The minutes of all meetings of the Board shall be sufficiently detailed to serve as documentation of Board compliance with New Jersey statutes and administrative code. The minutes of the meetings of the Board of education shall include:
The minutes shall be filed permanently for reference purposes. All reports requiring Board action, resolutions, agreements and other written documents shall be placed in the files of the Board Secretary and/or the Superintendent as a permanent record. Minutes of Closed Meetings The minutes of closed meetings must be made available to the public as soon as the reason for confidentiality no longer applies. When a closed meeting deals with more than one privileged matter, the minutes shall be prepared in such a way that each matter can be separated and disclosed in a timely manner. Public Access to Minutes Minutes of all regular meetings shall be available to the public for inspection within two weeks of the meeting. The minutes of the Board’s meetings shall be shown to the public upon request in the presence of the Board secretary or his/her designee. Requests for single copies of minutes as approved by the Board at a regular meeting shall be honored at the convenience of the board secretary. Taping of Public Meetings The Board Secretary shall tape record all public meetings of the Board in order to assure proper documentation of occurrences and the transcription of minutes. All tapes are the sole property of the Board, and any individual requesting access to these materials must do so in writing five working days in advance. Tapes shall not be removed from the board office and must be played in the presence of the board secretary/designee. All tapes shall be stored in a locked cabinet located in the board office and shall be destroyed in accordance with law. Any member of the public wishing to audio or video record a Board of Education meeting shall give notice to the Board secretary prior to the meeting to be recorded. Date: April 14, 1986 July 18, 2000 Reviewed/Revised March 12, 2001 Approved Legal References: N.J.S.A. 10:4-6 et seq. Open Public Meetings Act See particularly: N.J.S.A. 10:4-10, -14 N.J.S.A. 18A:11-1 General mandatory powers and duties N.J.S.A. 18A:17-7 Secretary to give notices and keep minutes, etc. N.J.S.A. 18A:54-20 Powers of board (county vocational schools) N.J.S.A. 47:1A Examination and copies of public records (Right to Know Law) N.J.A.C. 6:8-4.3 Quality assurance N.J.A.C. 6:8-4.7 Pupil behavior N.J.A.C. 6:8-4.8 Teaching staff and professional development N.J.A.C. 6:28-1.4(a)2 District board of education policies and procedures Executive Order No. 9, September 30, 1963; modified by Executive Order No. 11, November 15, 1974 Maurice River Board of Education v. Maurice River Teachers Assn. 193 N.J. Super. 488 (App. Div. 1984) Matawan Ed. Ass’n. v. Matawan-Aberdeen Ed. Bd., 212 N.J. Super. 328 Atlantic City Convention Center Authority v. South Jersey Publishing Co., Inc., 135 N.J. 53 (1994) Manual for the Evaluation of Local School Districts (June 1993) New Jersey State Department of Education School District Records Retention Schedule Cross References: 3570 District records and reports 9123 Appointment of board secretary |
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