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DISTRICT RECORDS AND REPORTS
The increasing complexity of both the law and the processes of governing a school district require the Board of Education to assure itself that the financial and educational operations of the district are recorded and reported in strict accordance with New Jersey and federal law. Therefore, the Superintendent and his/her staff shall present to the board each year at the regular meeting following the organization meeting a comprehensive list of legally mandated school district financial and other records and reports. The list shall identify the requesting agency and the date due. Subsequent notification of compliance shall be presented as part of the appropriate reports at regular meetings of the board. The Superintendent and his/her staff shall formulate rules, regulations and procedures, in cooperation with those responsible, to implement the gathering, recording, disseminating, copying, storing and ultimately the destroying of all such records in accordance with applicable law. Availability to the Public District records which are open to the public will be made available by the Business Administrator/Board Secretary during business hours after sufficient notice has been given of a person's wish to view them. Copies may be made at a price not to exceed that set by statute. Documents must be viewed in the presence of Business Administrator/Board Secretary or his/her designee and shall not be removed from the viewing place for any reason. Date: April 14, 1986 November 19, 2001 First Reading December 10, 2001 Approved Legal References: N.J.S.A. 10:4-6 et seq. Open Public Meetings Act N.J.S.A. 18A:4-14 Uniform system of bookkeeping for school districts N.J.S.A. 18A:7A-11 Annual report of local school district; contents; annual report of commissioner; report on improvement of basic skills N.J.S.A. 18A:11-2 Power to sue and be sued; reports; census of school children See particularly: N.J.S.A. 18A:11-2b N.J.S.A. 18A:17-7 through -12 Secretary to give notices and keep minutes, etc. N.J.S.A. 18A:17-28(e) Duties of business manager N.J.S.A. 18A:17-35 Records of receipts and payments N.J.S.A. 18A:17-36 Accounting; monthly and annual reports N.J.S.A. 18A:36-19 Pupil records; creation, maintenance and retention, security and access; regulations; nonliability N.J.S.A. 47:1A-1 et seq. Examination and copies of public records N.J.S.A. 47:3-15 et seq. Destruction of Public Records Law N.J.A.C. 2:36-1.1 et seq. Child Nutrition Programs N.J.A.C. 6:3-6.1 et seq. Pupil Records See particularly: N.J.A.C. 6:3-6.2(g), -6.8 N.J.A.C. 6:3-1.6 Reporting and staffing of school districts N.J.A.C. 6:8-2.1 Reporting requirements N.J.A.C. 6:8-2.2 School level planning N.J.A.C. 6:20-2A.1 et seq. Double Entry Bookkeeping and GAAP accounting in local school districts N.J.A.C. 6A:30-1.1 et seq. Evaluation of the Performance of School Districts N.J.A.C. 15:3-2 State records manual Annual Data Collection Plan, New Jersey State Department of Education Records Retention Schedule, New Jersey State Department of Education Matawan Regional Teachers Association v. Matawan-Aberdeen Bd. of Ed., 212 N.J. Super. 328 (Law Div. 1986) Laufgas v. Barnegat Twp. Bd. of Ed., 1987 S.L.D. 2442, aff'd St. Bd. 1988 S.L.D. 2496 Manual for the Evaluation of Local School Districts (August 2000) Cross References: 3543 Office services 3571 Financial reports 4112.6 Personnel records 4212.6 Personnel records 5125 Pupil records 6142.2 English as a second language; bilingual/bicultural 6171.3 At-risk and Title 1 6171.4 Special education 9322 Public and executive sessions 9326 Minutes Key Words District Records and Reports, Records, Reports |
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