Morris School District
MORRIS SCHOOL DISTRICT
Morristown, New Jersey 07960

Policy
File Code: 3320
Monitored: X
Mandated:
Other Reasons X
PURCHASING PROCEDURES

The Board of Education wishes to establish and carry out a careful system of purchasing and accounting to help provide an effective program of education while guarding against loss due to carelessness, inefficiency, theft, or improper maintenance of records.

The duties of purchasing are to be centralized under the Business Administrator/Board Secretary, who shall be familiar with and perform all his/her activities within the limitations prescribed by law, Board policy and legal opinions.

The Board of Education directs the administration to:
  1. Seek advantages in savings through joint agreements for the purchase of work, materials or supplies with the governing body(ies) of other contracting units within this county or adjoining counties or by other cooperative pricing arrangements;
  2. Evaluate any savings which may result from the purchase of any materials, supplies or equipment under contracts entered into by the state treasury department, division of purchase and property;
  3. Solicit quotations when they are required by law;
  4. Solicit contracts without bidding if price quotations lower than state contract prices are obtained as provided by law.
The Board of Education may use competitive contracting instead of public bidding for purchasing specialized goods and services, the price of which exceeds the bid threshold, for the purposes and with the conditions specified in law.

All purchases shall be approved by resolution of the Board.

The Board of Education directs the Business Administrator/Board Secretary to develop regulations and procedures regarding purchasing and ordering.

The Board of Education shall not knowingly enter into contract with any company does not subscribe to and implement an affirmative action policy. The Business Administrator/Board Secretary shall be responsible for informing all prospective suppliers of work or materials.

Date: November 19, 2001, First Reading
December 10, 2001 Approved

Legal References:
N.J.S.A. 10:5-1 et seq. Law Against Discrimination
See particularly:
N.J.S.A. 10:5-31 through -35
N.J.S.A. 18A:18A-3 through -14.4 Purchases, Contracts, Agreements, Advertising: Exceptions
N.J.S.A. 18A:18A-21 through -42 Advertisements for bids; bids; general requirements
N.J.S.A. 18A:18A-51 et seq. Set-aside Programs
N.J.S.A. 18A:19-1 et seq. Expenditure of Funds; Audit and Payment of Claims
N.J.A.C. 6:4-1.6(c) Employment/contract practices
N.J.A.C. 6:8-4.1 Review of mandated programs and services
N.J.A.C. 6:20-2A.5 Supplies and equipment
N.J.A.C. 6A:30-1.1 et seq. Evaluation of the Performance of School Districts
20 U.S.C.A. 1681 et seq. - Title IX of the Education Amendments of 1972
42 U.S.C.A. 2000e et seq. - Title VII of the Civil Rights Act of 1964 as amended by the Equal Employment Opportunities Act of 1972
29 U.S.C.A. 794 et seq. - Section 504 of the Rehabilitation Act of 1973

Manual for the Evaluation of Local School Districts (August 2000)

Cross References:
2224 Nondiscrimination/affirmative action
3300 Expenditures/expending authority
3326 Payment for goods and services
3327 Relations with vendors
3570 District records and reports
3571 Financial reports

Key Words
Purchasing Procedures, "Set Aside" Contracts, Nondiscrimination, Affirmative Action, Vendors
 

Morris School District | 31 Hazel Street | Morristown, New Jersey | Phone: 973-292-2300
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