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Use of School Facilities Priorities
The Board of Education encourages the responsible use of the school buildings and grounds by organized groups of residents whose purpose and intent is to promote programs of an educational, civic or recreational nature for the youth and other residents of the community. See Policy #1330. Assuming Board of Education and/or Superintendent approval of the proposed program, the following rules and priorities are to be applied in determining the issuance of Facility Permits and the charges and costs related thereto. A schedule of costs is to be approved by the Board annually.
Use of school facilities by school classes, school clubs, ad hoc organized groups of parents, teacher associations (HSA, PTO, Boosters, etc.), the Board of Education, Community School, local scout groups or other approved activities shall be priority number one. The Board will bear the expense of custodial and security services, light and heat in connection with such affairs. Each organized parent/teacher association (HSA, PTO, Boosters, etc.) will be granted free use of the facilities for one annual fund raising event. Each subsequent major event will be treated as priority number two. Use of school facilities by divisions of the local municipal governments, including the recreation departments, by other local organizations that serve the children of this district and by local community groups for regular meeting shall be priority two, provided that:
Each organization must present proof of liability insurance to the limit prescribed by the Board’s rules and regulations. Use of school facilities for activities sponsored by responsible local community groups shall be priority three, provided:
A service charge for opening the building will also be made, if necessary, according to Board regulations. (The opening of a building requires, by law, the presence of a properly certified custodian.) The organization shall bear all expenses connected with stage supervision and operation. If security guards are deemed necessary, the cost of their services must be assumed by the sponsoring group. All custodial (and security) costs for set-up and clean up services are also the responsibility of the organization renting the facility. Each organization must present proof of liability insurance to the limit prescribed by the Board’s rules and regulations. Use of school facilities for activities sponsored by responsible groups from outside the community and by political parties for rallies or caucuses shall be classed as priority four, provided:
A service charge for opening the building will also be made, if necessary, according to Board regulations. (The opening of a building requires, by law, the presence of a properly certified custodian.) The organization shall bear all expenses connected with stage supervision and operation. If security guards are deemed necessary, the cost of their services must be assumed by the sponsoring group. All custodial (and security) costs for set-up and clean up services are also the responsibility of the organization renting the facility. Each organization must present proof of liability insurance to the limit prescribed by the Board’s rules and regulations. Use of school facilities for activities that are of benefit to the community and sponsored by responsible groups or individuals for their own profit shall be priority five. Rental charges and charges for rehearsals shall be made in accordance with Board regulations. A service charge for opening the building will also be made, if necessary, according to Board regulations. (The opening of a building requires, by law, the presence of a properly certified custodian.) The organization shall bear all expenses connected with stage supervision and operation. If security guards are deemed necessary, the cost of their services must be assumed by the sponsoring group. All custodial (and security) costs for set-up and clean up services are also the responsibility of the organization renting the facility. Each organization must present proof of liability insurance to the limit prescribed by the Board’s rules and regulations. Date: April 14, 1986 February 12, 2001, First Reading August 27, 2001 Approved Legal References: N.J.S.A. 18A:11-1 General mandatory powers and duties N.J.S.A. 18A:54-20 Powers of board (county vocational schools) N.J.A.C. 6:8-2.1 Reporting requirements N.J.A.C. 6:29-2.3 Testing for tuberculosis infection N.J.A.C. 6A:24-2.1 et seq. School Management Teams Manual for the Evaluation of Local School Districts (August 2000) Possible Cross References: 1000/1010 Concepts and roles in community relations; goals and 1120 Board of education meetings 1210 Community organizations 1220 Ad hoc advisory committees 1330 Use of school facilities 5020 Role of parents/guardians 6162.4 Community resources |
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